Daycare Application Checklist (Printable)
A simple, printable checklist of everything you'll need to apply to multiple daycares in one calm sitting.
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Daycare application checklist
Save this once. Reuse it for every daycare application this season. (Or just open Waitlist Buddy — it does all this for you.)
About your child
- ✓Full legal name
- ✓Preferred name / nickname
- ✓Date of birth (exact)
- ✓Pronouns (if relevant)
- ✓Allergies and dietary notes
- ✓Medical conditions / medications
- ✓Photo (1 recent, smiling)
- ✓Birth certificate (digital scan)
- ✓Immunization record
About you (and your co-parent)
- ✓Both parents' full legal names
- ✓Both parents' phone numbers
- ✓Both parents' email addresses
- ✓Home address
- ✓Mailing address (if different)
- ✓Both employers' names and addresses
- ✓Emergency contact (one non-parent, with permission)
Care preferences
- ✓Desired start month
- ✓Full-time, part-time, or specific days
- ✓Hours needed (e.g. 8am–5pm)
- ✓Open to alternate start dates? (very helpful)
- ✓Languages you'd like child exposed to
- ✓Pedagogical preferences (Montessori, Reggio, play-based, etc.)
Documents you may need
- ✓Government-issued ID for parents
- ✓Proof of address (utility bill)
- ✓Custody documents (if applicable)
- ✓Subsidy application reference number (if applying)
- ✓Doctor's letter (after offer, usually)
- ✓Immunization record (after offer, usually)
Skip the copy-paste. Let us autofill.
Save this info once in Waitlist Buddy and the Chrome extension will fill it into every daycare form you open.
Try the autofill →Tips that save time
- Make one PDF with birth certificate + immunization record. Reuse it for every centre.
- Write your "about my child" paragraph once. Edit lightly per centre.
- Use a single, clear subject line when emailing centres: "Application — [Child Name], born [Month YYYY], [Desired Start Month]". You'd be amazed how much faster you get replies.
- Don't skip the partner section. Even if you're a solo parent, fill the field with "N/A" rather than leaving it blank — some centres flag empty fields.
FAQ
Can I reuse the same application for multiple daycares?+
The information you provide is usually the same — names, DOB, addresses, preferred start date. The forms differ in layout, which is exactly what Waitlist Buddy autofills.
Do I need a paediatrician letter to apply?+
Not usually for the waitlist itself. You'll often need vaccination records and a doctor's letter once a spot is offered.
A quieter weekly note for parents
One short email each Sunday with new daycare tips, checklists, and city guides — nothing salesy.
Or start your free Waitlist Buddy account to track applications too.
Start your free childcare search.
Search nearby providers, save your favorites, and let Waitlist Buddy track every application from one calm dashboard.
Create your free account →Related reads
What to Ask Before Joining a Daycare Waitlist
Twelve questions to ask before adding your name to a daycare waitlist — so you only end up on lists worth being on.
How Early Should You Apply for Daycare?
A calm, evidence-based guide to timing your daycare applications — from pregnancy through preschool — without panic.
Calgary Daycare Waitlist Guide (2026)
Everything Calgary parents need to know about getting on daycare waitlists, by neighbourhood — with realistic timelines and subsidy notes.